Goods receipt (GRN)
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Rajesh Patel
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Ingested via API · read-only External GRN SAP-GRN-008712 received at Mumbai depot Source: SAP S/4HANA · Mumbai instance Ingested 20 May 2026 · 09:14 IST Payload v1.2 · req e4f1c2 3-way match: auto-posted
Read-only · mirrored from distributor ERP
Goods receipt note

GRN-260520-00128

RANE Chennai Bangalore HQ
Awaiting QC 8h Internal API · SAP Received 20 May 2026 12 of 14 lines PO-260519-00214 INV-262519-00214
Raise exception View invoice
Plant FROM
RANE Chennai Pvt Ltd
GSTIN 33AAFCR1234A1ZB 33
Plant RV-CH-01 · Chennai, Tamil Nadu
Contact S. Krishnamoorthy · +91 98404 12345
Receiving branch TO
Salesdiary Distribution (Bengaluru) Pvt Ltd
GSTIN 29AAACS0451N1Z9 29
Plant BLR-01 · Bengaluru, Karnataka
Receiver Pradeep Kumar · Inwards officer
Receipt value
1,30,900
408 of 410 units received · ₹ 3,640 held for damage
Receipt mix
12 OK · 2 issues
Short on CLT-AP-1102 · damage on EXH-CAT-04
PO vs GRN match
1 of 2
PO ✓ · Qty gap 2 short on 1 line
Time to receive
1 day
Dispatched 19 May · received 20 May
3-way match PO ↔ Invoice ↔ GRN
2 lines need attention · variance on qty + condition · raise discrepancy to clear Auto-posted · 3-way match clean · no operator action needed
Purchase order PO-260519-00214 410 units 14 lines · ₹ 1,33,400
PO ↔ INV ok
Supplier invoice INV-262519-00214 INV-262519-00214 linked via API 410 units 14 lines · ₹ 1,33,400
INV ↔ GRN · −2 qty · 1 dmg
INV ↔ GRN ok
Goods receipt GRN-260520-00128 408 −2 410 ✓ 12 OK · 1 short · 1 dmg 14 OK · matched 1:1
Line
PO qty
Inv qty
Rcvd
Variance
Verdict
CLT-AP-1102 · Clutch plate · Tata Ace
8
8
6
−2
Short qty
EXH-CAT-04 · Catalytic converter · Splendor
10
10
10*
2 units
Damaged
+ 12 clean lines
392
392
392
0
Matched
Line
PO qty
Inv qty
Rcvd
Variance
Verdict
All 14 lines · matched 1:1 across PO, invoice, GRN payload
410
410
410
0
Clean
Invoice already linked — INV-262519-00214 from RANE Chennai was matched to this GRN on receipt. If supplier sends a corrected invoice, you can re-link it here.
Re-link invoice
Line items 14 12 received · 1 short · 1 damaged 14 received · matched 1:1 with invoice
#
Part code
Description / reason
HSN
PO qty
Rcvd qty
Variance
Status
Unit rate
Receipt value
1
BP-2243-AL
Brake pad — front · Swift '17+
87083000
24
24
—
OK
480.00
11,520
2
VLV-EM-0431
Engine valve · intake · Splendor
87089900
50
50
—
OK
320.00
16,000
3
CLT-AP-1102
Clutch plate · Tata AceCartons damaged in transit — 2 returned to plant
87083000
8
6
-2
Short
1,250.00
7,500
4
FLT-OIL-22
Oil filter · Maruti A-star
84212300
40
40
—
OK
145.00
5,800
5
BLT-AL-908
Wheel bolt set · M12
73181500
100
100
—
OK
85.00
8,500
6
SPK-PG-2210
Spark plug · CB350
85111000
60
60
—
OK
175.00
10,500
7
RAD-HSE-09
Radiator hose · upper · Innova
40169300
12
12
—
OK
410.00
4,920
8
STB-BOL-04
Stabilizer bolt · 10mm
73181500
32
32
—
OK
95.00
3,040
9
SHK-AB-22
Shock absorber · rear · Bolero
87088000
6
6
—
OK
2,280.00
13,680
10
GSK-HD-114
Head gasket · Maruti K-series
84099919
14
14
—
OK
410.00
5,740
11
BRG-WH-08
Wheel bearing · front · Swift
84823000
16
16
—
OK
540.00
8,640
12
IGN-COIL-30
Ignition coil · Pulsar 150
85116000
18
18
—
OK
620.00
11,160
13
TIM-CHN-12
Timing chain · Activa 5G
84831099
20
20
—
OK
285.00
5,700
14
EXH-CAT-04
Catalytic converter mid-pipe · Splendor2 units have dented housing; QC flagged
84099190
10
10
—
Damage
1,820.00
18,200
Σ Totals 14 lines
410
408
−2
1,30,900

Receipt summary

Quantity
PO ordered410 units
Received OK408 units
Short / not received−2 units
Receipt mix
Lines clean12
Lines short1
Lines damaged1
Value
Invoice value1,33,400
Short — not received−2,500
Damage hold (2 units)−3,640
Accepted value1,27,260
Next step Raise exception on CLT-AP-1102 + EXH-CAT-04

Logistics & compliance

Vehicle
Reg no
TN-22-AB-4561
Driver
Murugan S. · +91 98765 11223
Arrived
20 May 2026 · 06:14 IST
Unloaded
20 May 2026 · 08:42 IST
Movement docs
LR no
LR-123456
LR date
20 May 2026
Carrier
AR Transport
E-way bill
EW12345
Receiving
Inwards officer
Pradeep Kumar
QC by
Suresh M. · pending sign-off
Gate pass
GP-260520-0042

Activity

PO PO-260519-00214 dispatched from RANE Chennai · 4 cartons, 1 pallet.
19 May 2026 · 18:22 IST
Vehicle TN-22-AB-4561 arrived at BLR-01 gate. Pradeep Kumar acknowledged receipt.
20 May 2026 · 06:14 IST · GP-260520-0042
Unloading complete · 12 of 14 lines reconciled against PO line counts.
20 May 2026 · 08:42 IST
Short receipt flagged on line 3 — CLT-AP-1102 received 6 vs PO 8. Cartons damaged in transit, 2 returned to plant.
20 May 2026 · 09:01 IST · Pradeep Kumar
Damage flagged on line 14 — EXH-CAT-04, 2 units with dented housing. Held for QC reassessment.
20 May 2026 · 09:14 IST · Suresh M.
Awaiting QC sign-off by Suresh M. Posting will follow once QC clears (target 4h, elapsed 8h — SLA breach).
20 May 2026 · 13:00 IST · SLA breach